Cloud Storage Security & Privacy

Cloud Storage Security & Privacy

When connecting cloud storage to Whisperit, understanding how your data is protected and what security measures are in place is essential for maintaining compliance and protecting sensitive legal information.

Your Data Remains in Your Cloud

When you connect Microsoft Cloud Storage to Whisperit, your files always remain in your Microsoft cloud account. Whisperit only accesses them when you explicitly select them for analysis or work. Your documents never leave your cloud storage provider's infrastructure.

Key Privacy Guarantees:

• Files stay in your Microsoft cloud account at all times • Whisperit accesses files only when you explicitly select them • No automatic syncing or copying of your cloud files • Your cloud storage provider's security measures continue to apply • You maintain full control over file access and permissions

Microsoft Cloud Security

By using Microsoft Cloud Storage with Whisperit, your files benefit from Microsoft's enterprise-grade security infrastructure:

• Enterprise-level encryption for data at rest and in transit • Multi-factor authentication through your Microsoft account • Compliance with major data protection regulations • Advanced threat protection and monitoring • Regular security audits and updates

Whisperit's Security Framework

Whisperit has been designed with security and privacy at its core:

• Swiss infrastructure ensuring strong data protection standards • Secure-by-design architecture • No storage of your cloud files on Whisperit servers • Minimal data access principle - only what you explicitly authorize • Encrypted connections for all data transfers

Permission and Access Control

When you connect cloud storage, you control what Whisperit can access:

Connection Permissions: • You authorize Whisperit through Microsoft's secure OAuth process • You can revoke access at any time through your Microsoft account settings • Whisperit can only access files you explicitly open or select • No background access to your cloud storage

Maintaining Control: • Review connected applications regularly in your Microsoft account • Disconnect Whisperit from Settings > Connectors if no longer needed • Your Microsoft account's security settings apply to all connected apps

Best Practices for Cloud Security

To maximize security when using cloud storage with Whisperit:

Account Security: • Enable multi-factor authentication on your Microsoft account • Use strong, unique passwords • Regularly review authorized applications • Keep your Microsoft account recovery information up to date

File Management: • Only connect cloud storage you actively use with Whisperit • Be selective about which files you open in Whisperit • Maintain appropriate file permissions in your cloud storage • Regularly audit file sharing settings in Microsoft OneDrive/SharePoint

Compliance Considerations: • Verify your cloud storage meets your organization's compliance requirements • Document your cloud storage configuration for compliance audits • Ensure your Microsoft cloud subscription includes required compliance features • Review data residency requirements for your jurisdiction

Organizational Policies

If you're using Whisperit in a law firm or corporate environment:

IT Guidelines: • Follow your organization's policies for cloud application connections • Get IT approval before connecting cloud storage if required • Use organization-managed Microsoft accounts rather than personal accounts • Report any security concerns to your IT department

Data Classification: • Be aware of your organization's data classification policies • Only work with appropriately classified documents in cloud storage • Follow firm policies for handling confidential client information • Ensure cloud-stored files meet retention and disposal requirements

Disconnecting Cloud Storage

If you need to disconnect your cloud storage:

In Whisperit:

1. Go to Settings > Connectors

2. Click the disconnect option for Microsoft Cloud Storage

3. Confirm the disconnection

In Your Microsoft Account:

1. Visit your Microsoft account's App permissions page

2. Find Whisperit in your authorized applications

3. Remove access to revoke all permissions

Data Protection Compliance

Whisperit's cloud integration supports compliance with major data protection regulations:

• Files remain under your cloud provider's compliance frameworks • No additional data processing beyond what you authorize • Transparent data handling practices • Support for GDPR and other privacy regulations through Microsoft's compliance infrastructure

Monitoring and Audit Trails

For compliance and security monitoring:

Microsoft Cloud Logs: • Your Microsoft account maintains access logs for connected applications • Review activity logs in your Microsoft 365 admin center (if applicable) • Monitor for any unexpected application access

Best Practice: • Periodically review your Microsoft account's recent activity • Check for unfamiliar access patterns or locations • Enable notifications for new application authorizations

Data Residency

Understanding where your data resides:

• Your files remain in your Microsoft cloud storage location • Whisperit is built on Swiss infrastructure for secure processing • No permanent storage of your cloud files outside your chosen cloud location • Data in transit is encrypted between your cloud storage and Whisperit

Security Questions

Common security questions about cloud storage in Whisperit:

Q: Can Whisperit access my files without my knowledge? A: No. Whisperit only accesses files when you explicitly select them to open or work with them.

Q: What happens to my files if I disconnect cloud storage? A: Your files remain untouched in your Microsoft cloud storage. Only the connection between Whisperit and your cloud account is removed.

Q: Does Whisperit store copies of my cloud files? A: No. Whisperit works directly with your cloud files without creating permanent copies.

Q: Who can see my cloud files in Whisperit? A: Only you can access your connected cloud files in Whisperit, subject to the permissions you've set in your Microsoft cloud storage.

Staying Secure

Maintain the highest level of security:

• Keep your Microsoft account credentials secure and never share them • Regularly review authorized applications and revoke unused connections • Stay informed about security updates from both Microsoft and Whisperit • Follow your organization's security policies and best practices • Report any security concerns or suspicious activity immediately

By understanding and following these security and privacy practices, you can confidently use cloud storage with Whisperit while maintaining the protection your legal documents require.